6.3 Approval process

Approval by Executive Councillors at Cabinet.

There are two parts to the approval process.

The first part of the approval process involves the submission of Executive Council Minutes to Executive Councillors (i.e. Ministers) for consideration.

Following receipt of Minutes each Monday the Executive Council Secretariat prepares a proposed Schedule of Minutes for consideration by Executive Councillors. Copies of the Schedule are provided to the Cabinet Secretariat and these are distributed to each Executive Councillor and each Departmental Chief Executive prior to the Cabinet meeting. No Minutes can be added to the Schedule once it is distributed with the Cabinet bag. If Executive Councillors agree that the matters incorporated in the Schedule should proceed to the Governor in Council, the original Schedule, which is endorsed 'Executive Councillors recommend to His Excellency the Governor that the Minutes detailed in the accompanying Schedule be approved', is initialled by each Executive Councillor at the regular Cabinet meeting.

Approval by the Governor in Council.

The second part of the approval process is the submission of the Minutes to the Governor in Council for approval. Each Minute is signed by the Governor at a meeting of the Executive Council the following Thursday (see Appendix 1 (.doc, 36 KB)).

After approval, the original Minute cover, together with copies of supporting documents referred to in the Minute, are retained by the Executive Council Secretariat as a permanent record of Executive Council action.